E-Procurement is a web based Indirect Material Purchasing System developed in Lotus Notes technology by IBM team of YMSLI. In the networking world, enterprises have learnt a lot more about the shortcomings in their procurement processes and have seen the advantages in automating them. From manufacturers to online retailers, all firms perform some sort of purchasing functions. Firms, who have implemented E-Procurement systems, have been enjoying significant savings often in the range of millions of dollars.

The success of B2B e-commerce further helped the growth of E-Procurement. These solutions have a broad appeal because they span across the market sectors and industries.

E-Procurement enables YIMM Indonesia, users to streamline their procurement process of Indirect material hence reduces procurement costs.

Various modules associated with E-Procurement are:

• Masters
• User Registration & Management
• Workflow Management
• Inventory Management
  • Material In
  • Material Out
• Stock Taking Process
• Internal Requisitions
• Purchase Requisitions
• Purchasing
  • Vendor Selection
  • Price Control
  • Purchase Orders (Local & Import)

The principal features of E-Procurement System are as follows:

• Internal Requisition
• Purchase Requisition
• Purchase Order
• Stock Taking
• Price Control etc.
• User profile can be created in system with single/multiple roles
• According to user profile setup by the Admin, users will only see    information relevant to them
• Intimation mails at various stages of the processes
• Unique reference number is generated for each request
• Online status tracking for documents : Status History is maintained
• Delegation feature for supervisors and managers
• Output forms/Reports can be printed either in PDF/ Excel Format

Benefits

• Special Request feature puts stock, purchasing in control
• Process automation lowers transaction costs
• Single point of purchase controls